Welsummer Camping (Us) Booking Terms and Conditions and Privacy Policy for Its Wild Side Events

1. Booking

(a) Your booking is not considered definite and no contract will exist until we receive at least a non refundable deposit of £50 towards your total fee.  By booking a retreat with us, you are accepting these terms and conditions.

(b) We do not share customer details with any third parties.

2. Payment

(a) The price is the exact amount to be received in full by us in GBP.

(b) The full and final payment amount is due 43 days before the first day of the retreat and can be paid by bank transfer to the account specified in your original confirmation email sent out after your booking is confirmed and your deposit has been received.

(c) Payments plans must be adhered to and completed by schedulded payment dates.

3. Your Travel Arrangements

All travel arrangements are your responsibility and at your own cost. We shall not be held liable for any consequences arising from delays or cancellations in any of the companies you may have made arrangements with, or for any irregularities in your documentation required for travel. Transfers to/from the retreat are at your own cost, unless otherwise specified.

4. Your Health

(a) It is your responsibility to let your hosts and practitioners know if you have any injuries and to be mindful at all times of your own body’s capabilities during the retreat. If you experience any injury or discomfort during any activity during the retreat, then you must desist immediately.

(b) Please advise us of any mental or physical health conditions, allergies, and dietary requirements before you book. If you have health conditions and dietary requirements that may be affected by the activities offered on our retreats, we reserve the right to advise you to desist, and in the interests of your health or others, we may decline your stay at our retreats.

(c) Whilst all measures are taken to ensure a high standard of health and safety, we are situated in the countryside where the land is uneven, and we shall not be responsible for any injuries caused by uneven terrain.

(d) We shall not be held responsible for any injuries sustained during our retreat activities.

5. Cancellation by You

(a) You (or any member of your party) may cancel your booking at any time, providing that the cancellation is made by the person submitting the booking and is notified to us in writing. Cancellation will take effect the day such notification is received by us. If such cancellation is made before 43 days prior to the start of the retreat, we will retain the £50 non refundable deposit only. If cancellation is made after this time, we will retain the full amount paid by you.

(b) Postponements to future retreats within 12 months may be offered, up to 30 days prior to the start of the retreat, at our discretion, and may incur a £100 administration fee.

6. Amendments by Us

Occasionally, changes may have to be made (e.g., specific programme of activities, practitioners, times, or other arrangements), which we reserve the right to do at any time. If your accommodation has to be changed, we will do our utmost to provide accommodation of a similar standard. If a significant change becomes necessary, we will inform you as soon as possible before your departure.

7. Cancellation by Us

We reserve the right in any circumstances to cancel a retreat. In particular, our retreats require a minimum number of at least 50% of the participants to have booked by 30 days before the start date. If this minimum number is not reached by that date, we may cancel and refund full payment to you.

8. Our Liability to You

(a) We accept responsibility for ensuring that the retreats are supplied as described and that the services we are contractually obliged to provide are to a reasonable standard.

(b) We do not accept any liability for cancellations, delays, or changes caused by war, threat of war, terrorist actions or threats, closure of airports, civil strife, industrial action, natural disaster, technical problems to transport, staff cancellations, pandemics, unforeseen changes in your personal circumstances, or other events beyond our control.

(c) We are not liable for any injuries you may incur. Yoga, exercise, walks off-site, and other activities are undertaken at your own risk. We are not liable for any medical or psychiatric conditions, which may develop during or subsequent to the retreat. We are not liable for loss of, or damage to, your personal property.

9. Group Bookings

Where a booking is made on behalf of several individuals, the booking is conditional on the person(s) paying having authorisation from all the individuals named on the booking to enter into this contract. The terms of this contract will apply to each member of the group as though they had paid for their own retreat individually and directly to us.

10. No Liability for Possessions

It is your responsibility to ensure that your possessions are kept safe at all times. This includes hire cars or other hired equipment. We cannot be held responsible for any loss or damage to personal belongings during the retreat.

11. Complaints

If you have a problem during your retreat, please inform the retreat host immediately, and she will endeavour to put things right. Please note that we cannot be held responsible for the individual behaviour of any group member or other guest sharing your accommodation.

12. Privacy Policy

The Wild Side and Welsummer Camping may use Personal Data for the following purposes:

• To provide and maintain our Service, including to monitor its usage.

• For the performance of a contract: the development, compliance, and undertaking of the purchase contract for the products, items, or services You have purchased or of any other contract with Us through the Service.

• To contact You via email, telephone, SMS, or other electronic communication.

• To provide You with news, offers, and updates, unless You opt out.

The Wild Side and Welsummer Camping will retain Your Personal Data only as necessary to comply with legal obligations, resolve disputes, and enforce agreements.